Key Features of a Flexible Office Space.

Explore the essential features of a flex office space, including shared resources, modern technology, and collaborative environments designed to meet diverse business needs.

Real-time Interactive Floor Plans

Employees can easily view available workspaces in real time and book desks, rooms, or parking spots through interactive floor maps, in advance or instantly.

Smart Reservation System

Employees can reserve workspaces, meeting rooms, or parking spots in advance or instantly. The system also offers Check-in/Check-out feature by scanning a QR Code.

Spaces and resources administration

Administrators can set resources and spaces availability & allocation, access rules for work spaces, reservation window and more.

Flex Office

Optimization & Flexibility

Efficient Workspace Utilization

WorkPoint Flex Office enables optimal use of office spaces by allowing employees to reserve workstations, meeting rooms and parking spots in real time. This reduces unused or underutilized office areas, improving overall space management and lowering operational costs.

Enhanced Flexibility and Collaboration

Employees can choose when and where they work, promoting a more flexible and collaborative working environment. The ability to book desks or meeting rooms in advance helps teams stay connected and productive, whether working remotely or in the office.

Real-Time Availability and Analytics

With real-time visibility into workspace availability and detailed analytics on usage patterns, companies can make informed decisions on office layouts, resource allocations, and future office needs. This data-driven approach leads to better planning and improved office efficiency

Easily Plan Resources Usage

Empower Your Team with WorkPoint Flex Office.

Book in advance

With WorkPoint Flex Office, employees can reserve desks, meeting rooms and parking spots in advance. This ensures they have the working resources they need when they arrive, optimizing efficiency and reducing the chances of resource conflicts.

Book instantly

For spontaneous needs, employees can book available desks instantly by scanning QR Codes. This feature allows for last-minute reservations, giving flexibility to adapt to changes in schedules.

Check-in/out

WorkPoint Flex Office simplifies check-ins and check-outs with QR code scanning. Employees can scan a code at their workspace to confirm usage, streamlining attendance tracking and ensuring real-time workspace availability updates.

Notifications

To prevent no-shows, employees receive reminders to check-in for their bookings. If they fail to check-in within a specified time, the system can automatically cancel the reservation, freeing up resources for others to use.

Book for a guest

Employees can easily book workspaces on behalf of visitors or guests, ensuring that external collaborators have the resources they need when visiting the office.

Find collegues

WorkPoint Flex Office includes a colleague-finding feature, allowing employees to see where their teammates are working. This enhances collaboration by making it easy to locate colleagues in the office, fostering teamwork and communication.

Administration & Reporting

Workspace & rules management with insightful reporting enabling smarter, data-driven office planning.

Spaces and Resources

WorkPoint Flex Office allows for streamlined management of spaces and resources, with the ability to block resources for bookings. Resources are easily assigned to spaces, giving administrators full control over shared working resources to ensure optimal and organized office usage.

Reservation Rules

WorkPoint Flex Office offers flexible configuration of reservation rules, allowing administrators to set access profiles for different user groups, and define booking windows. This ensures that only authorized users can reserve specific resources and that reservations are made within predefined time frames, optimizing resource availability and usage control.

Users Accesses

WorkPoint Flex Office automates the assignment of access profiles based on user's department and grade, ensuring streamlined access control. Additionally, administrators can grant specific, individualized access to certain users, allowing for tailored permissions that meet unique needs while maintaining overall office security and resource management.

Supervision and statistics

WorkPoint Flex Office provides powerful tools for managing reservations and monitoring space utilization with real-time supervision on interactive maps. Administrators can track bookings, monitor resource availability, and analyze usage patterns through comprehensive statistics, allowing for informed decisions and efficient office management.